Administrative jobs in Zeerust, North West

We are seeking an experienced and highly organized Virtual Assistant to support the management of a portfolio of approximately 15 residential rental properties for a U.S.-based company. This role includes leasing coordination, tenant communication, maintenance scheduling, and support for renovation and house-flip projects.

This is a fast-paced position best suited for someone who is detail-oriented, proactive, and able to manage multiple responsibilities independently.

Key Responsibilities

Leasing & Tenant Management

• Post and manage rental listings
• Respond to tenant inquiries via text, email, and phone
• Pre-screen prospective tenants
• Schedule and coordinate property showings
• Follow up with applicants and prospects
• Process applications and assist with lease documentation
• Coordinate move-ins, move-outs, and deposits
• Provide ongoing tenant support

Property Maintenance & Operations

• Coordinate repairs and maintenance requests
• Schedule property inspections (routine, move-in/out, renovation-related)
• Communicate with contractors and vendors
• Order materials and supplies for repairs

Renovation & Project Coordination

• Assist with house-flip and renovation projects
• Track timelines, tasks, and project progress
• Coordinate contractors and material deliveries
• Support property readiness for sale or leasing

Administrative & Systems

• Maintain spreadsheets and tracking systems
• Monitor rent payment status (tracking only)
• Manage tasks and workflows using project management tools
• Maintain organized records across systems

Qualifications

• 2+ years experience in property management, leasing, or related field
• Experience coordinating property showings and tenant communications
• Strong knowledge of construction materials and maintenance processes
• Proven ability to manage vendors and maintenance coordination
• Familiarity with rural U.S. markets (West Virginia experience a plus)
• Proficiency in Microsoft Word and Excel
• Experience with Asana or similar task management tools
• Working knowledge of QuickBooks
• Experience with property management software (Quo preferred)
• Strong written and verbal communication skills
• Ability to work independently and stay organized in a remote setting

Preferred Qualifications

• Experience supporting renovation or house-flip projects
• Background managing smaller or rural property portfolios

Tools & Software

• Asana
• Microsoft Word & Excel
• QuickBooks
• Quo
• Google Workspace
• ChatGPT

Schedule & Pay

• Monday to Friday, EST
• Fully remote

Technical Requirements

• Internet speed of at least 20 Mbps
• Computer with 2.4 GHz processor or higher
• Minimum 8 GB RAM
• Windows 10+ or macOS 10.10+
• HD webcam and headset with microphone

Apply today if you have strong property management experience and enjoy working in a fast-paced, remote environment supporting both rental operations and renovation projects.

Pay: From R100,00 per hour

Expected hours: 30.0 – 50.0 per week

Application Question(s):

• Must be able to work U.S. Eastern Standard Time hours

Experience:

• Property Management of Rural Properties Portfolio: 2 years (Required)
• Asana: 1 year (Preferred)
• Quick Books: 1 year (Preferred)

Language:

• Fluent English (Required)

Location:

• South Africa (Required)

Work Location: Remote