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    • This is not just basic data entry.
    • 1–2 years of data entry, clerical, or admin experience.
    • Familiarity with data cleaning tools.
    • Organize and maintain files in:
    • View all Pavago jobs - South Africa jobs - Data Entry Clerk jobs in South Africa
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    • Accurate capturing and updating of data.
    • Good typing and data capturing skills.
    • Previous data capturing or administrative experience will be an advantage.
    • Perform data verification to ensure accuracy and integrity of records.
    • Capture, update, and maintain all employee and site-related data accurately on internal…
    • Compliance with filing, confidentiality and data-protection requirements.
    • Accuracy of captured information and low number of data errors or duplicate records.
    • Conduct exploratory data analysis (EDA) and feature engineering.
    • Promote a culture of continuous improvement and data-driven thinking.
    • R18 000 - R21 000 (neg.).
    • To capture data digitally, review data for accuracy and corrections needed.
    • Review data quality regularly and make recommendations to improve data quality.
    • Strong data capturing and administrative skills.
    • Ability to identify and correct data discrepancies.
    • Perform data checks and identify discrepancies or missing…
    • Good typing and data entry skills.
    • Conducting regular quality checks on data entries and database systems to ensure compliance with data management standards…
    • Support wider data projects and initiatives as required.
    • Collaborate with colleagues across departments to understand data needs.
    • Escalate any data-related concerns immediately.
    • Experience in a data-related field.
    • Capturing and approval of data.
    • Collecting and processing of documents.
    • Types and performs data entry.
    • Adept typing, word-processing, and data entry skills.
    • Looks for ways to improve filing systems and designs forms and templates…
    • Exposure to cloud-based data platforms and modern data architectures.
    • Experience with data governance, metadata management or master data management.
    • Strong understanding of data pipelines and data integration workflows.
    • Understanding of data governance principles and workflow management.
    • Quality Assurance & Troubleshooting: Enforce data standard processes to maintain high data integrity.
    • External & Internal Data Engagement: Interact directly…
  • View similar jobs with this employer
    • Provide a consistently high performance, quick & responsive support system to the Industry Bodies, Bureaus & data suppliers on all data related queries.

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Job Post Details

Data Entry Specialist - job post

Pavago
South Africa•Remote
Full-time

Job details

Job type

  • Full-time

Full job description

Data Entry Specialist (Excel / CRM / High Accuracy) – Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

We’re hiring a Data Entry Specialist to ensure critical business data is accurate, complete, and always up to date across systems.

This is not just basic data entry.
This role is responsible for data accuracy, consistency, and reliability — directly impacting decisions across finance, sales, operations, and leadership.

If you’re detail-obsessed and catch mistakes others miss, this role fits you well.

What You’ll DoData Entry & Accuracy (Core Focus)
  • Enter and update records in:
    • Salesforce
    • HubSpot
    • Airtable
    • Excel / Google Sheets
  • Cross-check entries against:
    • Invoices
    • Contracts
    • Customer and HR records
  • Identify and fix:
    • Duplicate records
    • Missing data
    • Formatting inconsistencies

Data Cleaning & Maintenance
  • Standardize datasets using:
    • Filters
    • Pivot tables
    • Formulas
  • Apply consistent:
    • Naming conventions
    • Categories
    • Data structures
  • Perform weekly audits to maintain data quality

File & Record Management
  • Organize and maintain files in:
    • Google Drive
    • Dropbox
    • Microsoft SharePoint
  • Ensure all files are:
    • Structured
    • Searchable
    • Version-controlled
    • Audit-ready

Reporting & Cross-Team Support
  • Generate daily/weekly reports:
    • Transaction logs
    • Status updates
    • Data audit summaries
  • Support:
    • Finance (AR/AP entries)
    • Sales (lead/contact updates)
    • HR (employee records)

Compliance & Data Security
  • Maintain strict confidentiality of sensitive data
  • Ensure compliance with:
    • GDPR
    • HIPAA
    • CCPA

Process Improvement
  • Identify recurring data issues
  • Recommend:
    • Automation opportunities
    • Better templates
    • Improved workflows
  • Help reduce manual errors over time

What Makes You a Strong Fit
  • You notice errors instantly
  • You are highly consistent and disciplined
  • You are comfortable with repetitive, high-volume work
  • You take ownership of data accuracy

Required Experience & Skills
  • 1–2 years of data entry, clerical, or admin experience
  • Strong proficiency in:
    • Excel / Google Sheets (filters, pivots, formulas)
  • Experience with CRMs like:
    • Salesforce or HubSpot
  • High typing speed with strong accuracy
  • Strong attention to detail

Nice to Have (Top Candidates)
  • Experience in high-volume environments (finance, e-commerce, healthcare)
  • Basic SQL or scripting knowledge
  • Familiarity with data cleaning tools
  • Exposure to compliance-heavy workflows

What a Typical Day Looks Like
  • Enter and update data across CRM and spreadsheets
  • Audit records for accuracy and completeness
  • Clean datasets (duplicates, missing fields, formatting)
  • Cross-check data with source documents
  • Generate reports for internal teams
  • Organize and maintain digital records

In short:
You ensure the business can trust its data 100% of the time.

Key Metrics (KPIs)
  • Typing accuracy 98%
  • Error rate < 1%
  • Same-day or next-day data updates
  • Reports delivered on time
  • Clean, structured, audit-ready datasets

Why This Role Stands Out
  • Clear, structured work environment
  • High ownership over data quality
  • Direct impact on business decisions
  • Opportunity to grow into:
    • Data Analyst
    • Operations Analyst
    • Reporting Specialist

Apply Now

If you:

  • Care about precision
  • Work fast without sacrificing accuracy
  • Take pride in clean, organized data

This role is a strong fit.

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