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Job Post Details

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Operation Coordinator (Data Department) - job post

TradeLink Retail Systems Pty Ltd
3.3 out of 5 stars
Johannesburg, Gauteng
R14 000 - R15 000 a month - Permanent, Full-time

Location

Johannesburg, Gauteng

Full job description

We are seeking a detail-oriented and proactive Operations Coordinator to manage and streamline key administrative and operational processes.

This role is pivotal in ensuring accurate signoff tracking, timely reporting, database integrity, and efficient billing procedures.

The ideal candidate thrives in structured environments, communicates effectively across teams, and brings a solutions-focused mindset to daily operations.

Key Responsibilities

Signoff Capturing & Tracking

  • Maintain accurate records of approvals and signoffs across operational workflows
  • Liaise with internal stakeholders to ensure timely completion and documentation of signoff processes
  • Implement and refine tracking systems to improve visibility and accountability
  • Reporting
  • Generate regular operational reports for internal review and external stakeholders
  • Analyse data trends and flag inconsistencies or areas for improvement
  • Support ad hoc reporting needs with precision and clarity

Database Maintenance

  • Ensure operational databases are up-to-date, accurate, and securely maintained
  • Conduct routine audits to validate data integrity and resolve discrepancies
  • Collaborate with IT or data teams to optimize database functionality

Billing & Reconciliation

  • Prepare and process billing documentation in line with contractual and financial guidelines
  • Coordinate with finance teams to resolve billing queries and ensure compliance

Skills & Competencies

Description

Attention to Detail

Precision in data entry, reporting, and documentation

Communication

Clear, professional interaction across departments and with clients

Analytical Thinking

Ability to interpret data and identify patterns or anomalies

Time Management

Prioritizes tasks effectively to meet deadlines

Tech Proficiency

Familiarity with Excel, databases, and billing systems (e.g., SAP, QuickBooks)

Qualifications & Experience

  • Diploma or degree in Business Administration, Operations, or related field
  • 2+ years in a coordination, administrative, or operations support role
  • Experience with reporting tools and billing systems preferred

Job Types: Full-time, Permanent

Pay: R14 000,00 - R15 000,00 per month

Work Location: In person

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