Executive Assistant jobs

Position: Executive Assistant
Job Type: Full-time (40 hours/week)
Location: South Africa (Remote, US-hours)
Salary: $8.00/hr
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Overview
We are seeking a proactive and highly organized Executive Assistant to support the CEO with day-to-day priorities, communications, and organization. This role plays a critical part in helping the CEO stay focused on leadership, client relationships, and company growth. The Executive Assistant will manage inboxes and calendars, assist with tracking sales and project-related information, and help organize data across multiple platforms. The ideal candidate anticipates needs, takes initiative, and brings structure and efficiency to a fast-moving environment. As a trusted right hand to the CEO, this role ensures smooth operations behind the scenes and supports the company’s commitment to delivering excellent client experiences.

Key Responsibilities
Administrative & Communication Support

• Manage and organize the CEO’s inbox, prioritizing and responding to messages as needed
• Coordinate scheduling and maintain the CEO’s calendar, including meetings, calls, and deadlines
• Draft, proofread, and send professional correspondence on behalf of the CEO
• Handle sensitive company and client information with confidentiality and discretion
• Assist with travel arrangements and meeting logistics when required
• Review call notes or transcripts, summarize key action items, and follow up on tasks

Pipeline & Information Management

• Track leads, inquiries, and opportunities to ensure timely follow-up
• Organize and maintain sales, project, and client records across internal systems
• Keep information accurate, current, and easy to reference

Operational & Personal Support

• Prepare reports, meeting notes, and action lists
• Coordinate with internal team members to keep the CEO informed of key updates
• Conduct research to support business initiatives
• Provide occasional personal assistance to help the CEO stay focused on core priorities

Process Improvement

• Identify opportunities to improve communication, scheduling, and workflows
• Help implement systems for better organization and task tracking
• Proactively anticipate needs and take initiative to resolve issues

Preferred Skills & Qualifications

• 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
• Experience supporting US/UK/Australia/Canada-based executives or businesses
• Excellent written and verbal English communication skills
• Strong organizational skills with the ability to manage multiple priorities
• High level of professionalism, discretion, and attention to detail
• Comfortable working U.S. hours
• Proficient with common productivity and collaboration tools

Nice-to-Have (Bonus Skills)

• Experience in working remotely for international clients
• Familiarity with sales or project coordination support
• Basic bookkeeping or invoicing experience
• Strong problem-solving skills and a proactive mindset

Benefits
What We Offer:

• Competitive compensation — $8 per hour, paid in USD
• Fixed U.S. working schedule
• Fully remote role — work from anywhere
• Direct collaboration with U.S. small businesses and entrepreneurs
• Paid time off — 10 PTO days per year, plus 6 U.S. holidays off

Job Type: Full-time

Pay: R23 000,00 per month

Work Location: Remote