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Administrative Officer
University of the Western Cape
·
4.1
Bellville, Western Cape
Permanent, Full-time
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Job details

Pay information not provided
Permanent, Full-time
Bellville, Western Cape

Full job description

Post Number
C066
Faculty/Department
University of the Western Cape -> Community & Health Sciences -> Dean's Office: Community & Health Sciences
Type of Position
Permanent - Full Time
Length of Contract Period
Location
Bellville Medical Campus - Bellville, WC ZA (Primary)
Closing Date
23/10/2026

Role Clarification & Key Performance Areas

The Faculty of Community and Health Sciences at the University of the Western Cape is one of the leading institutions for the education of community and health science professionals in South Africa. The faculty offers professional qualifications in Dietetics, Occupational Therapy, Nursing, Physiotherapy, Psychology, Social Service Professions, Sport, Recreation and Exercise Science, Public Health, Inter-professional Education, Centre for Interdisciplinary Studies of Children Families and Society (CISCFS) and Complementary Medicine.
We currently have a position available for an experienced Administrative Officer to support the Faculty Manger in the Faculty Office. The incumbent will assist to ensure smooth workflows of day-to-day administration, manages scheduling, and reports to the Faculty Manager while working closely with academic and administrative staff, including other internal and external stakeholders where applicable.

Applicants who meet the below criteria, are invited to apply for this position. The successful candidate will be responsible for and not limited to:

Key Responsibilities
  • Academic Administration: Assist with all queries related to registration; advising students, parents, lecturers and tutors when required.
  • Office Coordination: (Receive and assist walk-in clients, refer queries to appropriate sections, manage internal faculty records) .
  • Finance Administration: (Assist with obtaining quotations, creating purchase orders, initiate bookings for travel and itinerary).
  • Enquiry Management: (Respond to queries (verbal, written or telephonic) relating to programmes offered in the Faculty.
  • Marketing & Event Support: (Assist at Faculty events, i.e. Open Days, Deans Awards, career exhibitions, etc.).
  • Committee & Meeting Administration: (Assist with meeting administration including compilation of agenda and collating relevant documentation, minute taking, booking of venue(s), Maintain committee governance documents and protocols, etc.).
  • General Administration: (Office administration (e.g. filing, copying, collating documents, etc.)
  • Business Continuity: (Create and coordinate faculty office staff rotation and leave schedules, updating of Faculty online hard drive).

Minimum Requirements
  • A Senior Certificate (Matric/Grade 12).
  • At least three (3) years secretarial or administrative experience.
  • Proficient in MS Office and Google Suite (e.g. MS Word/Excel/PowerPoint, Teams) and (Google Mail, Meets, Drive).
  • Knowledge of the Student Enrolment Management System (MAS & SASI).
  • Knowledge of finance system (InfoLN).
Added Advantages
  • Five years or more secretarial administrative experience
  • An appropriate Diploma (NQF 6) or Degree (NQF 7) qualification)
  • Experience in using AI tools.

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.
To be considered for this vacancy, you must click on the Apply for this Job or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/3642/9362/9708/3160/3756 or email: e-recruitment@uwc.ac.za.
DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.
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