Government jobs in Gauteng

KEY PERFORMANCE AREAS
1 Data Capturing and Information Management
1.1 Capture learner, employer, training provider and project information accurately on SETA systems and databases.
1.2 Verify source documents before capturing to ensure completeness and correctness.
1.3 Update and maintain learner and stakeholder records on internal systems.
1.4 Capture data relating to learnerships, internships, skills programmes, bursaries and workplace-based learning
initiatives.
1.5 Perform regular data validation and quality checks.
1.6 Identify and report incomplete or inconsistent information to relevant stakeholders.
1.7 Support system uploads and tracking of learner and project information.

2 Records and Document Management
2.1 Maintain electronic and manual filing systems for learner, project and contract records.
2.2 Ensure documents are correctly indexed, archived and retrievable.
2.3 Ensure contracts, addendums and supporting documentation are properly filed and maintained.
2.4 Maintain confidentiality and security of learner and stakeholder information.
2.5 Retrieve supporting documentation for reporting, audits and verification purposes.
2.6 Maintain proper recordkeeping and document control practices.

3 Project and Contract Administration Support
3.1 Provide administrative support relating to discretionary grant projects and contracts.
3.2 Assist with preparation, filing and tracking of discretionary grant agreements and addendums.
3.3 Support learner registration, termination and certification administration processes.
3.4 Assist with verification of project evidence against contractual obligations and deliverables.
3.5 Assist with reconciliation and verification of learner and project information.
3.6 Support project payment preparation processes through verification of supporting documentation.

4 Stakeholder Support and Communication
4.1 Liaise with learners, employers, training providers and internal departments regarding outstanding
information and project administration matters.
4.2 Respond to internal and external queries relating to captured information, grants and learner administration.
4.3 Provide support to stakeholders regarding SETA systems, SDF registration, WSP/ATR submissions and
discretionary grant processes.
4.4 Participate in stakeholder workshops, meetings and support initiatives as required.
4.5 Provide administrative and operational support to departmental activities and projects.

5 Reporting and Administrative Support
5.1 Generate routine reports and statistics from systems and databases.
5.2 Assist with monthly, quarterly and annual reporting requirements.
5.3 Prepare and maintain records required for internal and external audits.
5.4 Assist with meeting coordination, attendance registers and administrative support functions.

6 Compliance and Quality Assurance
6.1 Ensure compliance with SETA policies, procedures and reporting standards.
6.2 Adhere to POPIA requirements and confidentiality principles.
6.3 Support internal and external audit processes through provision of accurate records and information.
6.4 Ensure completion of allocated tasks within agreed timelines.
6.5 Attend team meetings and training interventions as required.
6.6 Comply with organisational policies, procedures and code of conduct.