HR Assistant jobs

Job Summary:

To provide administrative support and analytics for reporting and analysis to the CHRO.

Key Responsibilities and Deliverables:

Provide analytics for effective HR reporting

• Prepare daily, weekly and monthly reports timeously
• Receive and consolidate information
• Collate data into report format that is meaningful and accurate
• Constantly seek ways to improve information and to ensure accuracy, effectiveness and timeliness
• Present information to various stakeholders when necessary
• Prepare ad hoc reports when necessary
• Align HR Technology Platform to reporting format
• Highlight trends and risks from various reports

General office administration

• Ensure a user-friendly filing system that is updated timeously
• Prepare reports and correspondence
• Action and distribute minutes
• General office administration functions
• Ensure that all documents are prepared and couriered timeously
• Prepare presentations
• Ensure that all orders are generated
• Generate and update all expenses for Group HR
• Process any invoices
• Order stationery for HR Department
• Ensure that all IT/ system failures/ HR office equipment is maintained
• Standardise all reporting templates in consultation with the team
• Handle all Credit Card and Expense claims

Provide personal assistance to the CHRO

• Coordinate meetings effectively
• Manage diary
• Organize Team meetings
• Organize relevant Project meetings
• Screen calls
• Organize Conference calls
• Organize travel arrangements for key HR personnel and CHRO

Manage HR projects and reporting compliance

• Plan and execute projects effectively
• Monitor, control and feedback on projects effectively
• Effective HR conference coordination
• Effective collation of executive HR and ad hoc reports
• Ensure appropriate communication is provided to ensure reporting deadlines are met

Financial controls

• Adherence to budget - deviation to be highlighted immediately to the CHRO
• Ensure accurate forecasting
• Preparation for yearly budget setting according to timelines set

Effective teamwork and self-management

• Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained
• Demonstrate consistent application of internal procedures
• Plan and prioritise, demonstrating abilities to manage competing demands
• Demonstrate ability to anticipate and manage change
• Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organisational needs
• Manage own career development by staying abreast of any technical and industry changes