HRIS jobs

Purpose

The main purpose of this role is to provide a professional learning and development to the university, to improve the effectiveness of the organisation and its members through long-range, planned, systematic and well-managed interventions in the university's human resource processes, structures, and systems, in anticipation of, and in response to changes in the environment at SPU.

Minimum Requirements

• Post graduate Degree (NQF8) in Human Resources/HR Development/Industrial Psychology
• At least 5 years’ relevant experience i.e. Learning and Development/Employment Equity
• At least 2 years management experience
• Higher Education Experience
• Computer literate
  
• Driver's license

Recommendations

• Management and leadership experience, leading a multi-disciplined team and running various projects would be an added advantage
• Preferably a registered Industrial Psychologist
• Registration with the relevant professional body
• Working knowledge of relevant legislation including but not limited to the Basic Conditions of Employment Act, Labour Relations Act, Skills Development Act, Skill Development Levies Act, Employment Equity Act and Occupational Health & Safety Act.
• People management, including performance management

Duties and responsibilities

Strategy Development and Execution

• Actively support the Senior Manager HR Operations and Development in the achievement of the University's people management strategic
• Provide input into SPU's strategic people management objectives,
• Implement strategic objectives for portfolios reporting to the
• Design and embed a talent management framework covering identification, development and retention of high-potential and critical-skills employees.
• Facilitate talent review and calibration sessions with Deans, Executive Directors and Heads of Department to identify succession risks for key academic and management roles.
• Develop succession plans and individual development plans for identified successors, in consultation with line management.
• Maintain a talent management dashboard tracking bench strength, flight risk and readiness levels for critical positions.

HR Consulting and Coaching

• Build and maintain constructive relationships with line
• managers, staff, internal and external HR partners
• Advise and coach line managers and staff on the
• interpretation, application and implementation of HR policies/procedures/ processes/systems pertaining to:organisational development
• organisationaldesign and structure,
• performance management,
• stafflearning and development,
• employment equity,
• change management,
• Coach line managers in various employee interactions
• Induction
• performance contracting
• performance reviews,
• incapacity and poor performance,
• mentorship and coaching
• Facilitate the induction of new leadership in the
• Faculties and Support units with respect to Learning and Development processes,
• Ensure linkage between talent management, leadership and management development
• Attend various management meetings and provide HR input
• Ensure effective and continuous communication on HR issues to Deans, Directors, HoD’s and Managers
• Initiate and drive good relationships with external stakeholders i.e. Seta representatives, Service Providers, DHET, USAF and other Higher Education Institutions

Policy & Procedure Development and Execution

• Conduct HR policy and procedure audits as required,
• Initiate new policy development and the update of existing,
• policies and procedures for HR
• Ensure proper processes followed for approval of policies and procedures,
• Management and staff inducted in new policies and procedures,
• Provide continuous feedback to line management and staff on implementation practices related to policies and and procedures.

Organisational Design and Structure

• Advise line management to develop strategies an operational action plans which support the University strategic objectives in terms of Organisational design and Development.
• Manage the organisational structure of SPU and design through processes such as job analysis and job evaluation,
• Manage changes in the organogram of SPU,
• Oversee the development and review of job descriptions and job profiles,
• Management of the number and level of positions on HRIS aligned with the approved organogram of each Faculties/Departments/Divisions.
  

Organisational Development and Change Management

• Provide input for the development of the HR strategy
• Provide input for the organisational transformation strategies within the Portfolio Areas
• Proactively identify and implement change management interventions to support structural/system /process changes
• Lead change management initiatives and give direction
• Facilitate change management project workshops/meetings
• Conduct periodic assessments of the HR/employee relations climate in the university and recommend interventions that proactively facilitate the creation of a positive climate
• Develop and facilitate processes to diagnose inefficiencies/ problems in teams, processes and systems
• Design/source and implement audits and surveys to obtain staff feedback on attitudes/practices/ Behaviour and determine existing organisational culture
• Advise managers and/or teams on appropriate strategies to resolve organisational concerns
• Design and implement OD strategies and interventions to bring about necessary shifts in the culture and/or enhance human performance.
• Facilitate OD interventions as required

Performance Management

• Manage and coordinate performance management
• process and ensure it is effectively communicated to managers, staff and HR teams so that they have a clear understanding of their roles and oversee timeous document completion for the relevant faculties/departments/divisions,
• Ensure consistent implementation of the performance management system,
• Manage the quality assurance of the performance management process,
• Facilitate and coordinate the training and development of all Faculty/Department staff on SPU Performance Management system,
• Ensure that Performance reviews
• happen as per SPU policy and procedure.

Learning and Development

• Provide leadership, and ensure the development of a training and development strategy and plan that is aligned to the strategic objectives and priorities of the University,
• Conceptualize innovative and flexible methods to address the developmental and capacity building needs identified,
• Facilitate needs analysis within the Faculties/Departments and provide input to organisational level training needs analysis,
• Communicate and promote existing training and development opportunities,
• Facilitate the implementation of organisational wide training interventions,
• Set the direction and provide leadership for the development and compilation of the workplace skills plan in consultation with line managers/departmental.
• Advise and coach line managers departments in developing specific induction programmes for staff,
• Manage and assist with the development of Personal Development Plans (PDP's) to promote succession and talent retention for the university,
• Manage financial assistance requests in terms of career development for staff members,
• Oversee the maintenance of training records,
• Monitor and evaluate the effectiveness of training interventions and programmes,
• Monitor training and development practices for compliance to relevant HR policies,
• Conduct audits as required

Graduate Internships and Learnerships

• Identify Graduate Internship and Learnership opportunities,
• Facilitate the necessary agreements with SETA's,
• Responsible for internal approval processes,
• Secure necessary external funding where needed,
• Oversee the Graduate Internship and Learnership progress and provide reports and facilitate intervention(s).

Employment Equity

• Constitute the EE committee
• Arrange training/education for committee members
• Develop the SPU EE Plan in consultation with EE committee
• Compile and submit progress reports to management, HR Committee and Council
• Compile and submit annual reports to Dol
• Ensure that recruitment and selection panels are informed about EE targets for SPU, Schools and departments.
• Ensure EE representation at the Skills Development Committee
• Guide Line Managers on the achievement of their EE targets,
• Create diversity awareness,
• Create awareness regarding people with disabilities,
• Consult with external stakeholders in terms of compliance issues and measures i.e. Department of Employment and Labour.
• Represent SPU at various external forums i.e.
  

Resource Management: Human Resources

• Manage Development staff,
• Ensure fair allocation of
• Provide input into job descriptions.
• Monitor operational
• Contribute to the recruitment process for positions in
• Take responsibility for new staff induction.
• Take responsibility for performance agreements for all
• Manage staff training, development, coaching and mentoring,
• Manage employment relations (grievance, discipline and conflict resolution),
• Manage Development staff leave,
• Ensure that staff records are kept up to date.

Resource Management: budget, finance and procurement

• Provide input into HR department operational, staffing and capex budget,
• Manage section expenses against budget,
• Asset management

Project Management

• Assist the Senior Manager HR Operations and Development with the development and implementation of projects,
• Assist in scoping project plans related to identified interventions,
• Lead various

Personal/professional development

• Keep abreast of developments within the HR discipline and its implications for
• Keep abreast of developments in professional conduct at SPU,
• Register as a member of professional bodies to keep abreast of all developments (where appropriate),
• Engage in current professional development activities e.g. improve qualifications, development required by professional body.

Monitoring, Evaluation and Reporting

• Monitor organisational development indicators, identify problems/ areas of concern and communicate to relevant stakeholders,
• Conduct audits/reviews to determine current application of human resource management systems and processes [e.g. PMS] and report on results,
• Develop relevant reports as and when required,
• Research and implement best practices,
• Conduct quality reviews of system reports, identify and report on anomalies.

Enquiries can be made via email at spurecruit@spu.ac.za

Assumption of duties: As mutually agreed to upon acceptance of the appointment. The University reserves the right not to make an appointment. This position may be subjected to assessments.

Women and people with disabilities are encouraged to apply.

Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.