Insurance Agent jobs

Job Overview

Financial Accountant required in Bellville, Cape Town.

Duties and Responsibilities:

• Financial accounting:
  • Company: Preparation of, and reporting on financial statements, management accounts, annual business plans, budgets and annual financial statements (“AFS”) & reports.
  • Property owner clients: Preparation of, and reporting on annual business plans & budgets.
  • Overseeing the administration and financial systems, procedures and controls
• Financial operations (FinOps) management:
  • MDA financial accounting and administrative duties and functions
  • Receipting tenants’ trust deposits and payments (Process and Allocate)
  • Facilitate Third Party Fund Administration (TPFA) investments (Process)
  • Rent reconciliation and journaling (Process)
  • Facilitate landlords’ expense and utilities payments; e.g. municipal accounts & SARS (Process)
  • MDA data capturing & reconciliation duties
  • Tenant and property owner trust payments and receipts
  • Municipal utility accounts due by tenants
  • Legal expenses and fees recovered from bad debtor tenants
  • Supplier expenses and fees for landlords’ account
  • VAT payable by landlords as reflected in cashflow and rent roll statement
  • Business account receipts, payments and invoices
  • Credit control duties and functions (Carry out interventions, liaise with tenants)
  • Reconciliation landlords’ accounts to ensure accurate representation of outstanding balances
  • Resolution of any queries or issues with debtor aging reports
  • Facilitate promise-to-pay arrangements with debtors
  • Handover of bad debtors to attorneys for collections
  • Reporting to landlords
  • General administrative duties (process)
  • Administration and record keeping of all property related processes regarding the portfolio
  • Assisting with data processing as and when required
• Trust account & business account payments
  • Trust accounts (tenant deposits, rent collections, levies) are managed strictly in line with regulations. Reconciliation accuracy
  • Business accounts (operational expenditure, salaries, vendor payments) are managed efficiently, transparently, and with strong internal controls.
  • Cashflow management
• Measurement
  • Regulatory compliance (trust): Monthly reconciliations completed on time
  • Audit readiness / financial controls: Number of audit findings on trust and business accounts
  • Payment accuracy: Error rate on payments (misallocations, double payments, late payment
• Payroll management (SARS Payments, Leave maintenance process)
• Efficient Payroll Management: Ensure accurate, timely, and compliant processing of payroll to maintain employee trust, meet statutory obligations, and control costs.
• Payroll accuracy: % of payroll processed without errors (net pay, deductions, bonuses)
  • Regulatory Compliance: Timely submission of statutory payments (PAYE, UIF, SDL, Pension, etc.)
• Automation: Successful migration from excel to automated SAGE, with full functionality in respect of payroll management, leave management & employee travel & other reimbursement expense management
• Audit readiness: Number of findings from payroll audits
• Tax & accounting standards:
  • SARS and related taxation
  • Payments, including but not limited to UIF, COIDA, PAYE, CGT, Company tax, VAT, dividend withholding tax, income tax etc
  • Compliance & risk management
  • Accounting standards
  • Liaising with the SARS, CIPC, PPRA (e.g. trust interest calculations) & Company’s auditors, including audits, preparation & signing-off of the AFS.
• Insurance: Company & client insurance requirements
• Compliance & corporate governances
  • Company policies, Risk Management Compliance Programme (“RMCP”) & protocols
  • Statutory & regulatory compliance, including but not limited to, the Property Practitioners Act, COIDA, FICA, POPIA, PAIA, Amended Property Sector Code
• Effective client & stakeholder relationship management
• • Engage and maintain good relations with all Buildings’ stakeholders, including Owners, DNPM team, Service providers and contractors, including security, cleaning and facilities’ suppliers & vendors, Tenants, Regulators and governmental bodies: E.g. engagement with the Property Practitioners Regulatory Authority (PPRA), FIC, SARS, local authority, Department of Labour, local council etc, where required
  • Monthly client meetings & reporting
• Management of employees

Requirements:

• CA(SA) or similar financial accountant qualification
• Property Managing Agent Experience: 10+ years’ experience in the managing agent / property management industry of retail, office & industrial property

Skills required:

• Experienced to provide leadership in statutory and regulatory requirements (including taxation) associated with the financial management of the Company, as well with the financial management services which the Company renders to its property owner clients.
• Technically strong, experienced and knowledge of IFRS
• Preparation of, and reporting on financial statements, management accounts, annual business plans, budgets and annual financial statements (“AFS”) & reports.

Software requirement:

• Expert with the MDA accounting management software
• Computer literate (MS Office) with strong excel skills

Competencies required:

• Problem solving & decision making, customer relationship building, communication, team leadership, legal & business acumen, confidence, eye for detail, assertiveness; negotiation; analytical thinking; tolerance for stress; resilience, time management, ability to work independently, attention to detail, strong communication (verbal & written), and well organised.