Invoice Administrator jobs

Job Purpose

The Operations / Financial Administrator is responsible for providing administrative, financial and operational support to ensure the smooth and efficient running of the business. The role involves maintaining accurate financial records, coordinating operational activities, managing documentation, assisting with client accounts and supporting the day-to-day administration of the telematics operation.

Key Responsibilities

Financial Administration

• Prepare and issue customer invoices and statements.
• Capture and process supplier invoices, expenses and purchase orders.
• Perform customer account reconciliations and follow up on outstanding payments.
• Assist with accounts payable and accounts receivable functions.
• Monitor customer payments and allocate receipts to the relevant accounts.
• Maintain accurate financial records and supporting documentation.
• Assist with monthly financial reporting and management reports.
• Reconcile bank transactions and investigate discrepancies.
• Assist with budgeting, cost tracking and expense monitoring.
• Liaise with customers and suppliers regarding account queries.

Operations Administration

• Provide administrative support to the daily operations of the telematics business.
• Coordinate the administration of vehicle tracking, fleet management and related telematics services.
• Maintain accurate records of customer installations, service requests, maintenance and equipment.
• Assist with scheduling and coordinating installations, technicians and operational appointments.
• Track job cards, service reports and outstanding operational tasks.
• Monitor the progress of operational requests and follow up to ensure completion.
• Maintain customer, vehicle and device information on internal systems.
• Assist with stock and equipment records, including tracking devices and related accessories.
• Ensure operational documentation is properly completed, filed and updated.

Customer and Supplier Administration

• Respond to customer queries and direct technical issues to the relevant department.
• Maintain professional communication with clients, suppliers and service providers.
• Assist with customer onboarding and account administration.
• Follow up on outstanding documentation, service requests and account-related matters.
• Maintain accurate customer and supplier databases.

General Administration

• Maintain electronic and physical filing systems.
• Prepare reports, spreadsheets, correspondence and general business documentation.
• Capture and update information on company systems.
• Assist management with administrative tasks and ad hoc projects.
• Ensure that company records are accurate, organised and kept up to date.
• Handle confidential business and financial information responsibly.

Minimum Requirements

• Grade 12 / Matric.
• Relevant qualification in Finance, Accounting, Business Administration or a related field will be advantageous.
• Previous experience in a financial and/or operations administration role.
• Experience within the telematics, vehicle tracking, fleet management or automotive industry will be advantageous.
• Good working knowledge of Microsoft Office, particularly Excel.
• Experience working with accounting or ERP systems.
• Strong numerical and administrative skills.
• Own transport with a valid Code 8 license.

Required Skills and Competencies

• Strong financial and numerical aptitude.
• Excellent organisational and time-management skills.
• High level of accuracy and attention to detail.
• Good verbal and written communication skills.
• Ability to multitask and prioritise responsibilities.
• Strong problem-solving and follow-up skills.
• Ability to work independently and within a team.
• Professional approach to customer and supplier interactions.
• Ability to work under pressure and meet deadlines.
• High level of integrity and confidentiality.

Pay: R8 500,00 - R15 000,00 per month

Application Question(s):

• Do you have experience in the Telematics industry?
• Do you have a valid Drivers License?

Work Location: In person