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Job Post Details

Receptionist - job post

CARtime SA
4.5 out of 5 stars
Edenvale, Gauteng
R8 000 - R12 000 a month - Full-time

Job details

Pay

  • R8 000 - R12 000 a month

Job type

  • Full-time

Location

Edenvale, Gauteng

Full job description

Receptionist - Automotive Workshop Experience Essential

Edenvale, KwaZulu-Natal

Full-time

We are seeking a highly organised and experienced receptionist to join our automotive workshop team in Edenvale. This role is ideal for someone who thrives in a fast-paced environment, understands workshop operations, and can manage a wide range of administrative and procurement responsibilities.

Minimum Requirements:

Automotive workshop experience is essential - Must have worked in a workshop environment and understand daily operations, customer service, and workshop terminology.

  • Valid driver’s license - Required for errands, supplier visits, and vehicle-related tasks.
  • Procurement experience - Proven ability to source parts, manage supplier relationships, place orders, and track deliveries.
  • Strong administrative background
  • Quick thinker & problem solver -Able to make sound decisions under pressure and manage multiple priorities.

Key Responsibilities: Administrative Duties:

  • Manage the owner’s diary, schedule meetings, and coordinate internal communications.
  • Maintain accurate filing systems (digital and physical) for invoices, job cards, and supplier records.
  • Assist with marketing
  • Procurement
  • Draft and send professional correspondence, quotations, and follow-ups.
  • Handle incoming calls, emails, and walk-in client queries with professionalism.
  • Prepare reports, meeting minutes, and assist with compliance documentation.
  • Maintain confidentiality and ensure smooth flow of information between departments.
  • Administration duties

Procurement & Stock:

  • Source and order parts and consumables from approved suppliers.
  • Track deliveries and ensure timely follow-up on outstanding orders.
  • Maintain stock control records and assist with monthly stock takes.

Front Office Support:

  • Assist at the front counter when needed - booking vehicles, updating clients, and issuing invoices.
  • Customer Liaison
  • knowledge to upsell, answering phone call and directing to relevant people
  • Liaise with technicians to ensure job progress is communicated clearly to clients.
  • Learn and implement system and processes.

Software Skills Required:

  • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Workshop management software
  • Email platforms (e.g Outlook)
  • Stock management systems
  • Comfortable with digital filing and cloud-based document management

Languages:

  • Fluent in English
  • Afrikaans proficiency is a strong advantage

Start Date: Immediately

Working Hours: Monday to Friday 7:30 to 17:30 and Saturdays 08:00 to 13:00

Job Type: Full-time

Pay: R8 000,00 - R12 000,00 per month

Experience:

  • Mechanical workshop: 5 years (Required)
  • Sales and Procurement: 5 years (Required)

License/Certification:

  • Drivers License (Required)

Work Location: In person

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