Medical PA jobs

Part-Time PA & Operations Administrator (Remote)

About Us

We are a growing consulting business supporting a diverse portfolio of clients across multiple industries. We pride ourselves on delivering high-quality operational, administrative and financial support, allowing our clients to focus on growing their businesses.

As our client base expands, we are looking for a highly organised, proactive and tech-savvy Part-Time PA & Operations Administrator to join our team on a flexible hourly basis.

About the Role

This is far more than a traditional administrative role.

You'll become an extension of our clients' businesses, providing executive support, coordinating projects, improving processes and helping keep day-to-day operations running smoothly. Every day will be different, so we're looking for someone who enjoys variety, takes ownership of their work and thrives in a fast-paced environment.

Depending on your experience, you may also assist with financial administration and bookkeeping for selected clients.

Key Responsibilities

• Executive and personal assistant support
• Diary, calendar and inbox management
• Meeting scheduling and coordination
• Drafting professional correspondence and emails
• Preparing reports, presentations and meeting packs
• Managing action lists and following up on outstanding tasks
• Maintaining CRM systems and client databases
• Organising digital filing systems and documentation
• Coordinating projects and tracking deadlines
• Liaising with clients and stakeholders
• Identifying opportunities to improve processes and efficiencies
• Assisting with onboarding new clients
• Supporting ad hoc operational and administrative projects

Advantageous Experience

Experience in any of the following would be beneficial:

• Xero or similar accounting software
• Invoicing and accounts administration
• Debtors and creditors
• Basic bookkeeping
• Bank reconciliations
• Payroll administration

We're looking for someone who is:

• Exceptionally organised with outstanding attention to detail
• Proactive and able to work independently
• Comfortable managing multiple priorities and clients simultaneously
• A strong written and verbal communicator
• Professional and confident when dealing with clients
• Process-driven and always looking for ways to improve efficiency
• Tech-savvy and quick to learn new software
• Comfortable using AI tools such as ChatGPT or Microsoft Copilot to improve productivity
• Adaptable, resourceful and able to take ownership of their work

Preferred Software Experience

• Microsoft Office (Word, Excel, Outlook)
• Google Workspace
• CRM systems
• Project management tools (Monday.com, Asana, Trello, Airtable or similar)
• ChatGPT, Microsoft Copilot or other AI tools
• Xero or similar accounting software (advantageous)

Working Arrangement

• Remote position
• Part-time, flexible hourly engagement
• Hours will vary depending on client requirements and business needs
• This role is initially offered on an hourly basis
• There is genuine opportunity for increased hours and a permanent position as our business and client base continue to grow

To Apply

Please complete our application form using the link below:

https://airtable.com/appGHM2eLjDQQAh5s/shrclwHSLPdfp1Cpm

Applicants who best match the requirements of the role will be contacted regarding the next stage of the recruitment process.

Work Location: Remote