Medical Practice Manager jobs in Queenswood, Gauteng

I am looking for a highly organised, proactive and reliable Practice Administrator & Personal Assistant to provide administrative support across a busy physiotherapy practice, a small learning centre for children with special needs, and a non-profit organisation.

This is a varied role suited to someone who enjoys organising, problem-solving and taking initiative. The successful candidate will work closely with me and will be trusted to manage day-to-day administrative tasks independently.

Key responsibilities will include:

• Managing telephone, WhatsApp and email enquiries
• Managing patient appointments and general physiotherapy practice administration
• Liaising with patients, parents, service providers and other professionals
• General filing, record keeping and administrative tasks
• Assisting with invoices, accounts administration and following up on outstanding information
• Managing diaries, appointments, reminders and scheduling
• Responding to enquiries from prospective Nova families and assisting with enrolment administration
• Preparing Nova’s monthly invoices and maintaining basic administrative records
• Ordering supplies and assisting with the day-to-day running of Nova
• Assisting with social media content, posts and basic Canva designs
• Providing administrative support for Rett SA, including correspondence, events and fundraising activities
• Making bookings, obtaining quotations, placing orders and researching products/services when required
• Assisting with occasional personal administration and errands
• Following up on outstanding tasks and ensuring that things don’t fall through the cracks

The ideal candidate will be:

• Organised and able to manage multiple responsibilities
• Proactive — able to identify what needs to be done without always waiting for instructions
• Reliable and trustworthy
• Friendly and professional when communicating with patients and families
• Confident using computers and learning new systems
• Comfortable using email, Microsoft Office/Google Workspace and WhatsApp
• Comfortable with social media; basic Canva skills would be advantageous
• Able to work independently and prioritise effectively
• A good written and verbal communicator
• Comfortable working in an environment involving people and children with disabilities

Previous experience in administration, practice management, reception or as a personal/executive assistant would be advantageous.

Requirements:

• Own reliable transport
• Valid driver’s licence
• Excellent English communication skills
• Afrikaans would be advantageous
• Computer literacy
• Relevant administrative/PA experience preferred

Pay: R13 000,00 - R15 000,00 per month

Work Location: In person