Medical Records Clerk jobs

The Data Clerk will provide accurate, timely, and efficient administrative and data management support to the Site Administrator at Fermel’s Black Rock site. The role ensures that site records, reports, and compliance documentation are well maintained to support smooth site operations and workforce management.

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  Data Management & Reporting
• Capture, update, and maintain all employee and site-related data accurately on internal systems.
• Collate daily, weekly, and monthly production, HR, and operational reports.
• Assist in preparing site dashboards, attendance registers, and compliance records.
• Perform data verification to ensure accuracy and integrity of records.
• Administrative Support
• Provide day-to-day support to the Site Administrator in managing site documentation.
• Assist with filing, document control, and maintaining electronic and physical records.
• Process leave forms, timesheets, and overtime claims in line with company policies.
• Support onboarding processes by capturing new hire information and preparing personnel files.
• Compliance & Coordination
• Maintain site compliance records relating to safety, HR, and operational requirements.
• Assist in compiling documentation required for audits and inspections.
• Liaise with internal departments (HR, Payroll, Finance) to ensure smooth flow of information.
• Handle general office duties including correspondence, photocopying, and scheduling where required.

• Grade 12 (Matric) – essential.
• Diploma/Certificate in Administration, HR, or Data Management – advantageous.
• Minimum 1–2 years’ experience in administrative or data capturing role, preferably in a mining or industrial environment.
• Computer literacy: MS Office (Excel, Word, Outlook) – intermediate to advanced.
• Previous exposure to HR/Payroll systems – advantageous.