Job Reference Number: R988A
Department: Knowledge and Information Management Services
Business Unit:
Industry: Office Support
Job Type: Permanent
Positions Available: 1
Salary: Market Related

Job Description

SENIOR OFFICER: OFFICE ADMINISTRATOR

Permanent Position

The Senior Officer provides comprehensive administrative, operational, and coordination support to the Knowledge Information Management Services (KIMS) Division. The role is responsible for the effective administration of divisional processes, systems, records, and office operations, ensuring the smooth functioning of the division and adherence to organizational policies and procedures.

Working closely with the Division Manager and KIMS team, the incumbent supports a wide range of administrative functions, including financial administration, procurement and supply chain processes, maintenance of the KIMS asset register, travel and accommodation arrangements, event and meeting coordination, and general office administration. The role also oversees the processing of travel and subsistence claims, coordinates the renewal and payment of library subscriptions, and monitors Service Level Agreements (SLAs) to ensure their accuracy and currency.

Responsibilities:

• Coordinate day-to-day administrative operations and office support for KIMS.

• Manage office resources, supplies, equipment, travel and accommodation arrangements.

• Administer Interlibrary Loan (ILL) requests, renewals, returns and related records.

• Maintain accurate administrative, library, financial and electronic records.

• Provide financial administration support, including expenditure, invoices, claims and JDE transactions.

• Monitor compliance with relevant SAMRC financial, administrative and procurement processes.

• Provide professional communication and liaison with internal and external stakeholders.

• Perform journal cataloguing and linking, ensuring accurate and up-to-date bibliographic records.

• Support effective information retrieval, resource access and library service delivery.

• Maintain professional competence through relevant training, learning and development.

Remuneration:

R401,036 total cost to company, per annum.

Job Requirements

Core requirements:

• National Diploma (NQF 6) in Office Administration, Public Administration, Business Administration, Library and Information Science or a related field.
• 3 years' relevant experience in administration or a related support environment and 1 year experience working in research/academic library environment.
• Working knowledge of the processes and policies of (Public Entities) such as SAMRC including National Treasury Guidelines and Supply Chain Management Processes.
• Knowledge of financial administration, budgeting, and invoice processing.

Advantages:

• Knowledge or experience JD Edwards on-line procurement system regarding procurement of goods and services in line with Supply Chain Management processes.
• Have a working knowledge of the processes and policies of the SAMRC including National Treasury Guidelines, which govern SAMRC

Closing Date:

3 November 2026