Office Assistant jobs

Job Description – Office Manager

This is a half-day position 5 days per week and on some Saturday’s. Preferably a retired person or mature person with NGO experience.

Responsibilities

· To liaise and support staff in all office related matters

· Conduct monthly staff check ins and annual performance discussions

· To support members affected by Muscular Dystrophy and Neuromuscular disorders

· To attend monthly committee meetings, Adult Support Groups, Branch and National AGM

· To conduct weekly staff meetings

· To complete monthly branch reports for The Cape Branch and forward the information to The National office

· Attend Department of Social development stakeholder meetings and other business-related meetings.

· To assist with Social Developments quarterly Narrative report, and Annual Narrative report. To be sent to DSD National office including AFS Report at the end of the year.

· To complete the annual TPA and send it to Social Development

· Complete a Lotto application online

· Do a monthly scrutiny of Petty Cash and sign off

· Oversee annual audit conducted by Sprigg Abbott

· Ensure all budget requirements are met for the Branch

· Oversee all staff leave requests and absenteeism

· Arrange all annual and monthly events as required

· Control Inventory of all Office Equipment

· Arrange repairs of mobility equipment with F & H Mobility

· Ensure that the quarterly newsletter is completed by the social services staff and sent to The National office

Administrative Duties

· Answering incoming telephone calls

· Monitor emails, filing and typing

· Send Teams meeting requests for all committee meetings

· Taking minutes of all meetings ie: Staff meetings, Committee Meetings and AGM’s

· Handling general correspondence

· Oversee all payments of accounts, EFT, bank payments, SARS payments, Salary payments.

· Collate all staff leave requests and absenteeism and send month end totals to Sprigg Abbott

· Ensure that stationery is sufficient in the office

· Update the branch database

· Monitor donations

· Conduct all Banking transactions

· Ensure that big balances are transferred to the call account as that generates interest

· Handle Petty Cash, Bank reconciliations and take the paperwork to Sprigg Abbott for bookkeeping

· Reconcile all debit card purchases

· Oversee volunteers working in the bargain shop and cash takings

· Carry out shopping for all events and for the office

· Caring for walk in clients

· Issue 18A certificates

· Assisting with fundraising events

· Handling visitors and deliveries to the Branch

· Responsible for all other administrative duties

· Any other ad-hoc duties and multitasking

· Ensure there are enough electricity units monthly

· Oversee volunteers working in the bargain shop

· Liaising with builder/plumber for any building repair or work to the premises.

Job Requirements

· Matric and Qualification in Management/Leadership

· Qualification in Office Administration

· Experience in Fundraising would be advantages

· Experience in Awareness would be advantages

· Computer literacy and proficiency in Word, Excel and PowerPoint

· Fluent in writing/speaking in English, Afrikaans

· A valid Driver’s license is essential

· Required to work on some Saturdays

· Salary will be discussed during the interview.

Job Type: Part-time

Expected hours: 20 per week

Work Location: In person