Part Time Catering jobs

ADMINISTRATOR / OPERATIONS COORDINATOR – EXPERIENCED CANDIDATES ONLY

Location: Lanseria.
Employment Type: Fixed Term.
Salary: Market related and dependent on qualifications and experience.

PLEASE READ THIS AD CAREFULLY BEFORE APPLYING

We are seeking a highly organised, detail-oriented and proactive Administrator / Operations Coordinator to join our team. This role requires an individual who can work independently, manage multiple priorities simultaneously and maintain a high level of accuracy in a fast-paced operational environment.

Applications from candidates who do not meet the minimum requirements will not be considered.

Applications submitted without the required information will be automatically disqualified.

Interested candidates must apply via email only to:

Email: hr@par-avion.co.za

Use the following subject line exactly as written:

ADMIN / OPERATIONS JHB– [Your Full Name]

Applications received with an incorrect subject line will not be considered.

Minimum Requirements (Non-Negotiable)

DO NOT APPLY if you do not meet ALL of the following requirements:

• Proven experience in an Administration and/or Operations role.
• Experience in a fast-paced catering environment requiring strict deadlines and multitasking.
• Advanced proficiency in Microsoft Excel, including formulas, filtering, sorting, and report preparation.
• Strong administrative skills with exceptional attention to detail.
• Excellent written and verbal communication skills in English.
• Ability to work independently with minimal supervision.
• Thorough understanding of food safety standards, hygiene practices, HACCP principles and allergen controls.
• Strong organisational and time-management skills.
• Valid South African driver's license and OWN transport.
• Contactable references from recent employers.

The Ideal Candidate Will Have Experience In:

• General administration and office management;
• Operations coordination and support;
• Compiling daily, weekly and monthly reports;
• Preparing reconciliations and maintaining accurate documentation;
• Data capturing and data verification;
• Monitoring deadlines and ensuring tasks are completed on time;
• Billing on Sage Business online.
• Filing systems and document control;
• Communicating professionally with clients, suppliers and internal stakeholders;
• Identifying problems and implementing practical solutions.

Key Responsibilities

• Manage and maintain administrative processes and records.
• Compile and distribute operational reports.
• Monitor operational activities and follow up on outstanding actions.
• Perform reconciliations and ensure the accuracy of information submitted.
• Coordinate schedules, meetings and operational requirements.
• Liaise professionally with staff, suppliers and customers.
• Maintain filing systems and ensure documentation is audit-ready.
• Assist management with ad hoc administrative and operational tasks.
• Ensure deadlines are met and escalate issues where necessary.
• Identify opportunities to improve efficiency and streamline processes.

Mandatory Information to Include in Your Email

In the body of your email, please answer the following questions:

• How many years of administration and/or operations experience do you have?
• Briefly describe the industries in which you have worked.
• What is your highest qualification?
• Rate your Microsoft Excel skills (Basic, Intermediate or Advanced) and provide examples of functions you regularly use.
• Have you prepared reconciliations and reports? Please explain.
• Have you coordinated staff schedules or operational activities? Please describe your experience.
• Do you have a valid driver's license and your own reliable transport?
• What is your current salary?
• What salary are you seeking?
• What is your notice period?

Please begin your email with the following sentence exactly as written:

"Attention to Detail Matters."

Applications that do not include this sentence will be automatically disqualified.

Documents Required

Please attach the following to your email application:

• Updated CV;
• Copies of qualifications and certificates;
• Copy of South African ID;
• Copy of driver's licence;
• Contact details for at least two recent, contactable references.

Incomplete applications will not be considered.

Selection Process

Only candidates who meet the minimum requirements will be contacted.

Shortlisted candidates may be required to complete:

• A Microsoft Excel competency assessment;
• A written communication exercise;
• Reference and background checks.

PLEASE NOTE

Due to the high volume of applications received, only shortlisted candidates will be contacted.

Candidates who fail to follow the application instructions, submit Easy Apply applications, omit the required information, or do not meet the minimum requirements will be automatically disqualified.

If you have not been contacted within 14 days of the closing date, please consider your application unsuccessful.

Application Question(s):

• What salary are you seeking
• Do you have your own reliable transport?

License/Certification:

• Drivers License (Preferred)

Work Location: In person