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Pastel jobs in Cape Town, Western Cape

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    • EyeQ Optometrists is seeking a detail-oriented and highly organised Practice Administrator & Accounts Coordinator to manage the administrative, financial and…
    • View all EyeQ Optometrists jobs - Cape Town jobs
    • Salary Search: Administrative Assistant salaries in Cape Town, Western Cape
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Job Post Details

Administrative Assistant
EyeQ Optometrists
Cape Town, Western Cape
R8 000 - R12 000 a month
Temp to perm
Apply now

Job details

R8 000 - R12 000 a month
Temp to perm
Cape Town, Western Cape

Full job description

Practice Administrator & Accounts Coordinator

EyeQ Optometrists | Bellville, Cape Town

EyeQ Optometrists is seeking a detail-oriented and highly organised Practice Administrator & Accounts Coordinator to manage the administrative, financial and stock control functions of our practice.

This is primarily a back-office role focused on ensuring accurate financial administration, stock management, banking reconciliations and medical aid processing. The successful candidate will play a key role in maintaining the operational efficiency of the practice.

Key Responsibilities

Financial Administration

  • Daily reconciliation of receipts and banking
  • Managing petty cash and cash controls
  • Processing supplier invoices and payments
  • Reconciling accounts and identifying discrepancies
  • Assisting with month-end reporting
  • Liaising with accountants and bookkeepers where required

Medical Aid Administration

  • Processing and submitting medical aid claims
  • Following up on rejections and outstanding payments
  • Verifying patient benefits and authorisations
  • Maintaining accurate records of submissions and payments

Stock Control

  • Monitoring spectacle frame, lens and contact lens stock
  • Processing stock receipts and supplier invoices
  • Conducting regular stock counts and reconciliations
  • Investigating stock variances
  • Maintaining accurate inventory records
  • Ordering stock when required

Practice Administration

  • Maintaining filing systems and records
  • Managing supplier relationships and administrative queries
  • General office administration and reporting
  • Assisting practice management with operational projects

Essential Requirements

  • Minimum 3 years' experience in administration, accounting support, bookkeeping or stock control
  • Strong numerical ability and attention to detail
  • Proven reconciliation experience
  • Computer literate with strong Excel skills
  • Excellent organisational and time management skills
  • Ability to work independently and accurately
  • High level of integrity and confidentiality

Highly Advantageous

  • Experience in a healthcare, optical, dental or medical practice
  • Medical aid administration experience
  • Experience with inventory or stock management systems
  • Bookkeeping or accounting experience
  • Knowledge of Pastel, Xero, Sage or similar accounting software

Personal Attributes

We're looking for someone who:

  • Enjoys working with numbers and systems
  • Is process-driven and highly organised
  • Takes ownership of tasks and follows them through to completion
  • Notices discrepancies and solves problems proactively
  • Can be trusted with financial and confidential information
  • Works accurately without constant supervision

Working Hours

Monday to Friday 8am to 5:00pm

Salary

Competitive salary and benefits package based on experience and qualifications.

To Apply

Please submit:

  • Detailed CV
  • Current salary
  • Expected salary
  • Notice period / availability
  • Brief motivation for your application

Applications without salary expectations may not be considered.

Pay: R8 000,00 - R12 000,00 per month

Work Location: In person

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