Payroll jobs in Gauteng

Job Advert Summary

About SABS

The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.

Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA). Your information will be used solely for purposes of recruitment and more specifically for the position you have applied for and will not be shared with third parties without prior consent unless required by law.

SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.

Please note that applications received after the closing date will not be considered.

Purpose Statement

To ensure accurate, timely and compliant processing of payroll while managing payroll risks, maintaining governance and controls, providing reliable reporting and advice and delivering excellent service to all stakeholders.

Minimum Requirements

Qualifications

• Diploma + Advanced Diploma / B-Degree Finance, Human Resources or any relevant field (NQF Level7).
• South African Payroll Association member (preferred)
• Payroll Training Certification will be an advantage

Work Experiance

• 8 years relevant work experience within Payroll Environment
4 years payroll Specialist experience

Duties and Responsibilities

Functional Management

• Input in the development of the strategic plan and its execution for the payroll function that are in line with the organisational strategy.
• Manage the Payroll function and ensure that it contributes to the achievement of business objectives.
• Develop a centre of excellence to balance technical know-how with stakeholder requirements.
• Identify and motivate for systems to ensure current and future capacity and capability.
• Effective delivery of services within timelines and prescribed quality.
• Develop and implement Payroll function processes and schedules to deliver quality services efficiently.
• Ensure that all information as it relates to payroll is accurate and correct.
• Drive continuous improvement initiatives within payroll operations by identifying process inefficiencies, implementing standardization and automation opportunities and ensuring compliance, accuracy and timely payroll delivery.
• Use insights gained through business information to compile reports, and metrics to measure success and inform the business decisions within area of responsibility.
• Generate and control reports to be sent to relevant stakeholder.
• Ensure that the monthly payroll reporting is done according to standard operating procedures and submitted to the relevant stakeholders.
• Provide and compile regular Payroll reports for improved decision-making as required (e.g. overtime, etc.)
• Accurately compiling, summarising and interpreting financial payroll data for managerial decision-making using insights gained through business information.
• Investigate and resolve or escalate queries and conduct appropriate audits to ensure data integrity.
• Review all payroll inputs captured by the Payroll Officer.
• Generate payment files for monthly salaries and third-party institutions and submit for processing within set time frames.
• Make adhoc and advance payments to employees when necessary and coordinate processing of statutory payments.
• Generate and administer IRP 5’s and IT3.
• Submit statutory returns within legislated timelines.
• Reconcile the payroll and control accounts within agreed timeframes.
• Manage monthly payroll input such as annual increases, back pay, bonus payments and ad hoc payments before processing.
• Responsible for managing annual salary increase data, developing and calculating multiple annual increase scenarios.
• Preparation of employee benefits budget for the SABS on an annual basis.
• Review of payroll information on a regular basis to ensure there are no duplicate / fictitious employees and that all employees are allocated to the correct BU for accurate BU budget management purposes.
• Oversee the training and upskilling of Payroll Officer to maintain payroll accuracy, efficiency, and regulatory compliance.

Risk and Compliance Management

• Identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit requirements.
• Ensure that no audit finding stems from the area of responsibilities.
• Ensure that appropriate action is taken in order to mitigate any risks as they relate to payroll.
• Assit with the review of all related Standard Operating Procedures to ensure business optimisation.
• Provide input for changes to policies and procedures as and when required.
• Maintain quality risk management standards in line with relevant regulations.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Ensure compliance with South African labour laws, tax regulations and company policies within payroll processes.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present relevant information stakeholders when required.
• Ensure efficient communication to all auditors and other finance team members.
• Ensure the provision of excellent customer service.
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries and complaints where required.
• Liaise with relevant stakeholders regarding follow-up of information, as required.
• Interact with the employees and provide credible advice to the SABS employees when required as it relates to payroll.
• Attend SAPA updates and keep abreast with current changes.