Performance Management System Officer jobs

• Technical Procurement & Sourcing • Engineering Drawing & Specification Interpretation • Supplier Relationship Management • Purchase Order & Contract Administration • Inventory & Materials Planning • ERP Procurement Systems • Supplier Quality & Compliance Management • Cost Analysis & Commercial Evaluation • Expediting & Delivery Management • Procurement Reporting & Data Analysis • Accountability • Attention to detail • Communication skills • Negotiation skills • Relationship management • Customer service orientation • Analytical thinking • Problem solving • Planning and organising • Prioritisation • Flexibility • Resilience under pressure

Technical Sourcing & Procurement

• Source engineering, manufacturing, refurbishment, maintenance, and operational materials and services.
• Obtain quotations from approved suppliers.
• Evaluate supplier proposals against technical, quality, commercial, and delivery requirements.
• Ensure purchased items comply with specifications and operational requirements.
• Identify alternative sources of supply where necessary.
• Support strategic sourcing initiatives.

Purchase Order Management

• Create and issue purchase orders in accordance with approved procedures.
• Verify pricing, specifications, quantities, and delivery requirements before issuing purchase orders.
• Ensure purchase orders accurately reflect operational requirements.
• Monitor purchase order status and progress.
• Expedite urgent procurement requirements where necessary.

Supplier Relationship Management

• Develop and maintain effective working relationships with suppliers.
• Monitor supplier performance regarding quality, delivery, service, and responsiveness.
• Resolve supplier-related issues and discrepancies.
• Participate in supplier performance reviews where required.
• Assist with supplier development initiatives.

Technical Evaluation & Specification Compliance

• Interpret engineering drawings, technical specifications, bills of materials, and material requirements.
• Verify technical suitability of products prior to procurement.
• Consult with Engineering and Production regarding technical requirements.
• Ensure suppliers understand technical specifications and quality requirements.
• Assist in resolving technical procurement challenges.

Inventory & Supply Support

• Monitor inventory levels and replenishment requirements.
• Procure stock items in accordance with inventory planning requirements.
• Support critical stock management initiatives.
• Assist with identifying long lead-time procurement risks.
• Coordinate procurement activities to support operational continuity.

. Supplier Quality & Compliance

• Ensure suppliers comply with quality requirements.
• Support supplier quality investigations where required.
• Assist with supplier corrective actions.
• Monitor supplier quality performance.
• Coordinate with Quality regarding supplier non-conformances.

Procurement Administration & Documentation

• Maintain accurate procurement records and supplier information.
• Ensure procurement documentation is complete and auditable.
• Maintain approved supplier information.
• Manage procurement filing and document control requirements.
• Support procurement audits and compliance reviews.

Expediting & Delivery Management

• Follow up on outstanding purchase orders.
• Monitor supplier delivery commitments.
• Expedite critical materials and services.
• Communicate delivery risks to stakeholders.
• Resolve supply delays affecting operations.

Expected Outputs

• Improved on-time deliveries.
• Reduced supply disruptions.
• Enhanced operational support.

Cost Management & Continuous Improvement

• Identify cost-saving opportunities.
• Support supplier negotiations.
• Evaluate alternative products and suppliers.
• Assist with procurement process improvements.
  • Contribute to procurement efficiency initiatives.