Personal Assistant jobs in Cape Town, Western Cape

1. DESCRIPTION OF VACANCY: An exciting opportunity exists for a highly professional, organised, and proactive individual to provide comprehensive executive support to the Chief Executive Officer. The successful candidate will play a critical role in ensuring the efficient operation of the CEO's office by managing schedules, coordinating communications, preparing documentation, and supporting strategic and governance activities.

2.MAIN ACTIVITIES: o Manage and maintain the CEO's diary, appointments, meetings, and travel arrangements. o Coordinate and administer executive, board, committee, and stakeholder meetings. o Prepare meeting packs, presentations, reports, agendas, minutes, and action item registers. o Screen, prioritise, and coordinate correspondence, telephone calls, and emails on behalf of the CEO. o Draft professional correspondence, reports, memoranda, and presentations. o Liaise effectively with trustees, regulators, service providers, executives, and other stakeholders. o Monitor deadlines and ensure timely follow-up on key commitments and projects. o Maintain confidential records and documentation in a secure and organised manner. o Assist with governance, compliance, and regulatory reporting requirements where required. o Coordinate internal and external events, workshops, and executive engagements. o Provide general administrative and operational support to the CEO and Executive Office.

3.QUALIFICATIONS: o Matric (Grade 12) o Relevant Diploma or Degree in Business Administration, Office Management, Public Administration or related field will be adventageous

4. SKILLS REQUIRED: o Exceptional organisational and administrative skills. o Strong attention to detail and accuracy. o Professionalism, discretion, and integrity. o Excellent verbal and written communication skills. o Strong interpersonal and stakeholder management abilities. o Ability to manage multiple priorities and work effectively under pressure. o High level of confidentiality and sound judgement. o Strong planning, coordination, and time-management skills. o Ability to work independently while maintaining a collaborative approach. o Proactive, adaptable, and solution-orientated mindset. o Excellent minute-taking and report-writing skills.

5. TECHNICAL KNOWLEDGE: o Understanding of corporate governance principles and executive office administration. o Knowledge of the retirement fund and employee benefits industry will be advantageous. o Awareness of relevant legislation and regulatory frameworks applicable to retirement funds will be beneficial.

6.TECHNOLOGY: o Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams). o Experience with electronic document management systems and virtual meeting platforms.

7.WORKING EXPERIENCE: o Minimum of five years' experience as an Executive Assistant, Personal Assistant, or in a similar executive support role. o Experience supporting senior executives or board-level stakeholders. o Contactable references.

Pay: R15 000,00 - R30 000,00 per month

Work Location: In person