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Legal Virtual Assistant – Remote Position

Sprout Legal is looking for a reliable, professional, and highly organised Virtual Assistant to support a U.S.-based law firm with legal administrative and client-service tasks.

This role is ideal for someone who takes initiative, communicates confidently, pays close attention to detail, and can manage multiple priorities without constant supervision. The successful candidate will receive firm-specific training and will be expected to follow established procedures, templates, and quality-control requirements.

Key Responsibilities

• Monitoring and organising email inboxes
• Responding to routine client communications professionally and promptly
• Updating client records and matter-management systems
• Tracking deadlines, outstanding documents, and next steps
• Preparing client correspondence, forms, and administrative documents
• Assisting with estate planning, trust administration, probate, or related legal workflows. Training provided.
• Organising digital files and maintaining accurate client folders
• Sending reminders and completing post-signing administrative follow-up
• Assisting with document preparation and drafting under attorney supervision
• Creating and following checklists, processes, and standard operating procedures
• Providing general administrative support as required

Key Requirements

• i5 or higher computer
• Excellent written and spoken English
• Strong attention to detail and accuracy
• Professional and confident communication skills
• Reliable internet connection and a suitable home-office environment
• Ability to work during agreed U.S. business hours
• Strong organisational and time-management skills
• Ability to meet deadlines and follow through consistently
• Comfortable working independently in a remote environment
• Willingness to learn new legal processes, terminology, and software
• Ability to maintain strict client confidentiality
• Proficiency in Microsoft Word, Outlook, Excel, Google Workspace, and PDF software
• Previous administrative, legal, paralegal, or client-service experience is preferred

Skills We Are Looking For

• Initiative and problem-solving ability
• Clear and professional email writing
• Strong client-care skills
• Calendar and inbox management
• Document formatting and proofreading
• File and matter management
• Task prioritisation
• Data entry and recordkeeping
• Adaptability and willingness to accept feedback
• Ability to learn new systems quickly
• Consistency, accountability, and dependability

How to Apply

To apply for this position, please submit the following:

• Your current CV
• A clear, professional headshot
• A one-minute introductory video briefly telling us about yourself, your relevant experience, your key strengths, and why you would be a good fit for this position

Please ensure that your application is complete and professionally presented. Applications that do not include all three required items may not be considered.

Submit your application to hr@sproutlegal.net with the subject line:

Application – Legal Virtual Assistant – [Your Full Name]

About Sprout Legal

Sprout Legal connects talented South African Virtual Assistants with U.S.-based law firms. We focus on building dependable, long-term working relationships and matching firms with assistants who are capable, professional, and eager to grow within the legal industry.

Pay: R25 000,00 per month

Work Location: Remote