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Job Post Details

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Administrative Officer (Post Level 11) - job post

Stellenbosch University
4.1 out of 5 stars
Stellenbosch, Western Cape
Internship

Location

Stellenbosch, Western Cape

Full job description

Duties/Pligte
  • Performing financial administration processes.
  • Ordering materials and equipment.
  • Liaising with staff and students regarding order statuses.
  • Making travel arrangements, including flights, accommodation, car rentals, conference registrations, travel insurance, and subsistence allowances.
  • Processing personal claims for staff and students.
  • Following up on outstanding invoices from creditors.
  • Assisting with invoicing, budget control, payment processing, and expense tracking for research administration.
  • Processing remuneration and ad hoc payments (including student assistants, diverse, and D20 payments).
  • Processing bursary payments.
  • Drawing up and submitting correction journals and journal transfer requests, and following up on these requests as needed.
  • Processing enquiries relating to cost centre and Project and Grants transactions as well as balance enquiries.
  • Providing reception services as required.
  • Overseeing asset management.
  • Completing the annual research output report.
  • Responding to general queries (internal and external) appropriately.
  • Assisting with the organisation of departmental or divisional functions.
  • Providing other administrative support as directed by the Head of Department or Division Head.

  • Uitvoer van finansiële administrasieprosesse.
  • Materiaal en toerusting bestel.
  • Skakel met personeel en studente rakende die status van bestellings.
  • Reisreëlings tref, insluitend vlugte, akkommodasie, motorhuur, konferensie-registrasies, reisversekering en verblyftoelaes.
  • Verwerk persoonlike eise vir personeel en studente.
  • Volg op oor uitstaande fakture van krediteure.
  • Hulpverlening met fakturering, begrotingsbeheer, betalingsverwerking en uitgawe-opsporing vir navorsingsadministrasie.
  • Verwerk vergoeding en ad hoc-betalings (insluitend studentassistente, diverse en D20-betalings).
  • Beursebetalings verwerk.
  • Regstellingsjoernale en joernaal-oordragversoeke opstel en indien, en opvolg soos nodig.
  • Verwerk navrae rakende kostesentrums en Projek- en Toelae-transaksies en saldo-navrae.
  • Verskaf ontvangsdienste soos benodig.
  • Toesig hou oor batebestuur.
  • Die jaarlikse navorsingsuitsetverslag voltooi.
  • Algemene navrae (intern en ekstern) op gepaste wyse beantwoord.
  • Hulpverlening met die organisering van departementele of afdelingsfunksies.
  • Ander administratiewe take uitvoer soos versoek deur die Departementshoof of die Afdelingshoof.

Job Requirements/Pos Vereistes

  • A post-school qualification (at least NQF Level 7 or equivalent).
  • At least three years' work experience in financial administration, preferable at a higher education institution or a position requiring a similar skill set.
  • Knowledge and experience of financial administration and information systems (such as Oracle Cloud Financial).
  • The ability to liaise appropriately and effectively with individuals at all levels, both within and outside the University.
  • Proven proficiency in the use of the Microsoft Office (Word, Excel, PowerPoint, Outlook and Teams).
  • Excellent verbal and written communication skills in English.
  • The ability to work under pressure without compromising detail and accuracy.
  • Excellent time management skills and the ability to multitask under pressure.
  • Commitment to maintaining strict confidentiality and professional discretion.
  • The ability to work independently as well as in a team.

  • 'n Na-skoolse kwalifikasie (minstens op NQF Vlak 7 of gelykwaardig).
  • Minstens drie jaar se werkservaring in finansiële administrasie, verkieslik by 'n hoëronderwysinstelling of in 'n posisie wat 'n soortgelyke vaardigheidstel vereis.
  • Kennis en ervaring van finansiële administrasie en inligtingstelsels (soos Oracle Cloud Financial).
  • Die vermoë om op 'n gepaste en effektiewe wyse met individue op alle vlakke te kommunikeer, beide binne en buite die Universiteit.
  • Bewese vaardigheid in die gebruik van Microsoft Office (Word, Excel, PowerPoint, Outlook en Teams).
  • Uitstekende mondelinge en skriftelike kommunikasievaardighede in Engels.
  • Die vermoë om onder druk te werk sonder om detail en akkuraatheid in te boet.
  • Uitstekende tydbestuursvaardighede en die vermoë om meerdere take onder druk te verrig.
  • Toewyding aan die handhawing van streng vertroulikheid en professionele diskresie.
  • Die vermoë om selfstandig sowel as in 'n span te werk.

Recommendation/Aanbeveling

  • None.

  • Geen.
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