Records Management jobs

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

We’re hiring a Data Entry Specialist to ensure critical business data is accurate, complete, and always up to date across systems.

This is not just basic data entry.
This role is responsible for data accuracy, consistency, and reliability — directly impacting decisions across finance, sales, operations, and leadership.

If you’re detail-obsessed and catch mistakes others miss, this role fits you well.

• Enter and update records in:
• • Salesforce
  • HubSpot
  • Airtable
  • Excel / Google Sheets
• Cross-check entries against:
• • Invoices
  • Contracts
  • Customer and HR records
• Identify and fix:
• • Duplicate records
  • Missing data
  • Formatting inconsistencies

• Standardize datasets using:
• • Filters
  • Pivot tables
  • Formulas
• Apply consistent:
• • Naming conventions
  • Categories
  • Data structures
• Perform weekly audits to maintain data quality

• Organize and maintain files in:
• • Google Drive
  • Dropbox
  • Microsoft SharePoint
• Ensure all files are:
• • Structured
  • Searchable
  • Version-controlled
  • Audit-ready

• Generate daily/weekly reports:
• • Transaction logs
  • Status updates
  • Data audit summaries
• Support:
• • Finance (AR/AP entries)
  • Sales (lead/contact updates)
  • HR (employee records)

• Maintain strict confidentiality of sensitive data
• Ensure compliance with:
• • GDPR
  • HIPAA
  • CCPA

• Identify recurring data issues
• Recommend:
• • Automation opportunities
  • Better templates
  • Improved workflows
• Help reduce manual errors over time

• You notice errors instantly
• You are highly consistent and disciplined
• You are comfortable with repetitive, high-volume work
• You take ownership of data accuracy

• 1–2 years of data entry, clerical, or admin experience
• Strong proficiency in:
• • Excel / Google Sheets (filters, pivots, formulas)
• Experience with CRMs like:
• • Salesforce or HubSpot
• High typing speed with strong accuracy
• Strong attention to detail

• Experience in high-volume environments (finance, e-commerce, healthcare)
• Basic SQL or scripting knowledge
• Familiarity with data cleaning tools
• Exposure to compliance-heavy workflows

• Enter and update data across CRM and spreadsheets
• Audit records for accuracy and completeness
• Clean datasets (duplicates, missing fields, formatting)
• Cross-check data with source documents
• Generate reports for internal teams
• Organize and maintain digital records

In short:
You ensure the business can trust its data 100% of the time.

• Typing accuracy 98%
• Error rate < 1%
• Same-day or next-day data updates
• Reports delivered on time
• Clean, structured, audit-ready datasets

• Clear, structured work environment
• High ownership over data quality
• Direct impact on business decisions
• Opportunity to grow into:
• • Data Analyst
  • Operations Analyst
  • Reporting Specialist

If you:

• Care about precision
• Work fast without sacrificing accuracy
• Take pride in clean, organized data

This role is a strong fit.