Records Management jobs in Kuruman, Northern Cape

Duties & Responsibilities:
1. Quality service
1.1 Administration
Provide high quality front line and inter departmental service
Give accurate, clear and sensitive responses to client enquiries
Assist with maintaining clerical and administrative systems to ensure an efficient and effective toy library service to all
Assist with maintaining reception area, display table, office and kitchen in neat and orderly manner

1.2 Planning and organising
Assist with planning and implementation of play sessions
Co-facilitate play sessions
Engage with children and provide varied and quality early learning opportunities
Assist with preparation, rotation and set-up of play rooms/areas
Assist with packing of PG kits as per learning plan
Assist with preparation of events – WPD, toy library seminars

1.3 Maintenance and stock control
Assist with sorting, packing and maintaining resources in a neat and orderly manner on toy library shelves
Assist with sorting, packing and maintaining resources in all the storerooms in neat and orderly manner
Assist with sorting, packing and maintaining all recycled and waste material in neat and orderly manner
Assist with maintaining labels on toy library shelves and container/boxes in storerooms
Assist with preparation and processing of resources
Assist with repairs and cleaning of resources
Assist with cleaning, packing away and maintaining all outdoor equipment in neat and orderly manner

1.4 Meetings, Work Sessions and Training
Attend and participate in meetings and work sessions as required
Attend in-service training and internal and external training as required

Implement knowledge and skills acquired through training received to effectively and efficiently to provide quality services

1.5 Monitoring, evaluate, report and implement
Conduct self-assessment/evaluation using monitoring check lists
Use operational register to record completion of daily tasks as per PDP and work schedule to effectively manage time and tasks

2. Advocacy and networking
2.1 Assist with building relationships with community children, primary caregivers and ECD centres
2.2 Assist with the promotion of toy library services and programmes to community members, primary caregivers, donors

3. Risk management
3.1 Use safe methods and techniques for shifting and lifting heavy equipment
3.2 To take care of all resources, consumable items and equipment to prevent waste, damage or loss
3.3 Assist with effective tracking systems of all the equipment and resources to identify damages or loss
3.4 Assist with recovery systems to prevent permanent loss or damage of equipment and resources

Competencies required
Ability communicate well and be understood
Ability to read and understand information and ideas presented in writing
Ability to communicate information and ideas in writing so others will understand
Ability to engage and participate in “think tank” sessions and come up with ideas and suggestions
Ability to tell when something is wrong or is likely to go wrong and inform the relevant person. It does not involve solving the problem, only recognising there is a problem
Ability to work with other employees to achieve results and develop good working relationships
Ability to deal with customers and service users, ability to put the customer/service user first and give excellent service
Ability to be flexible and have a good and willing attitude to adapt to change and working effectively in a variety of different situations
Ability to be proactive and organise yourself, your day, your duties and take ownership and responsibility to achieve the desired results
Accountable and responsible for all tasks and activities and to execute effectively in the timeframes required
Willingness to learn and develop by actively improving yourself by developing new skills and knowledge and learning from past experience

Qualification and requirements
Matric
ECD level 4
PC Skills
Driver's license

By applying for the above mentioned position, applicants consent to Cotlands to conduct qualification, ID, Criminal and Reference checks on them which form part of its recruitment process.
NB. Applicants who have not heard from Cotlands one month after the closing date should consider their applications unsuccessful and, any future correspondence from Cotlands thereof will be limited to shortlisted applicants only.
Cotlands reserves the right to re-advertise any of the above listed Positions should the need arise and also reserves the right not to fill any of the listed Positions.
Non-South African Citizens and non-South African Permanent Residence holders must be in possession of valid documentation authorizing them to work in South Africa.
Cotlands is an equal opportunity employer.
Candidates from key vulnerable populations and people with disabilities are encouraged to apply.