Support HSE operations with the monitoring and maintenance of Rapid Contractor for Teraco Staff LOA’s and Training requirements
Review and draft EPP documents for publishing in consultation with Safety Officers, Regional Managers and departments if required on a monthly basis.
Transfer data from paper formats into computer files or database systems
Upload related HSE documents to Rapid system. .
Activate and deactivate staff on Rapid Incident, Rapid Risk and Rapid Contractor, ticketing on Ozone for staff activation and deactivation
Support the HOD’s for Operations Health and Safety, HOD Infrastructure Development Projects and the Senior Environmental Officer with their day-to day administrative requirements, i.e., Taking minutes of meetings, Contractor/Supplier engagement, etc.
Update H Drive with relevant HSE Documentation and ensure accuracy of system documentation.
Verify the accuracy of HSE data form external sources before entering it into the system
Retrieve data from database or electronic files as requested (SharePoint), ensure latest revisions are available.
Ozone Ticket completion for new staff and staff that resigns
Transfer all captured HSE Incidents on Rapid Incident to Ozone, timeously within Client SLA’s and Internal Company timeframe’s
Compare monthly Rapid incidents loaded against Ozone incidents loaded and report to HOD. Assisting Contractors on Rapid requirements on a daily basis which includes training, verifying contractor documents on the S4 module.
Generator reports through Rapid Auditor pertaining to the Safety Awareness Items logged into monthly reports for HOD.
Engage with Operational and Maintenance department regarding Rapid administrative requirements.

SKILLS REQUIREMENT

Good written and verbal communication skills
Active listening – ability to understand requirements
Proactive problem solver
Ability to work independently & a positive team player
Self-motivated, self-confident and self-driven
High level of energy
Ability to multi-task
High attention to detail
Ability to work under pressure
Conducts self professionally, exhibits high levels of tolerance and patience
Responsible for continued learning and self-development

QUALIFICATIONS AND EXPERIENCE

Relevant tertiary qualification
3 years’ experience in administration
Intermediate to advanced MS Word and Excel,
Intermediate Visio preferred, but not mandatory

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