Secretary jobs in Western Cape

The Cape Town Zombie Walk is an iconic, large-scale annual charity event and festival that brings thousands of participants together to support local animal welfare initiatives. Established in 2009, Zombie Walk has grown into one of Cape Town’s most celebrated Halloween traditions, combining creativity, entertainment, and community spirit in a unique and unforgettable way. To learn more about our event footprint, visit zombiewalk.co.za.

We are seeking a highly resourceful, organized, and proactive Virtual Assistant to provide key remote support to our management team. In this versatile role, you will streamline daily administrative workflows, coordinate schedule logistics, handle digital communications, and assist with behind-the-scenes event coordination as we prepare for our annual festival footprint.

Key Responsibilities:

• Executive & Calendar Management: Maintain executive calendars, schedule internal team alignments and vendor meetings, and manage daily schedule reminders.
• Email & Inbox Triage: Monitor, filter, and respond to incoming email inquiries, ensuring timely communication with sponsors, suppliers, and attendees.
• Administrative & Task Tracking: Manage digital task boards (e.g., Trello, Asana, or ClickUp), update event tracking documents, and maintain accurate digital filing systems.
• Supplier & Vendor Liaison: Coordinate communication with external vendors, contractors, and partners to ensure documentation and timelines remain on track.
• Basic Research & Reporting: Conduct research for event logistics, compile basic administrative reports, and assist with supplier quote comparisons.
• Event Coordination Support: Assist with remote operational prep leading up to key planning milestones and peak festival weeks.

Requirements & Qualifications:

• Virtual Assistance Experience: Proven experience as a Virtual Assistant, Executive Assistant, or Remote Operations Support Specialist.
• Exceptional Communication: Flawless written and verbal English communication skills, with a warm, clear, and professional tone.
• Tech & Digital Literacy: High proficiency with Microsoft 365 / Google Workspace, digital calendar tools, cloud storage (Drive/Dropbox), and project management software.
• Self-Starter & Problem Solver: High degree of self-motivation, outstanding time-management skills, and the ability to operate autonomously without micromanagement.
• Location & Availability: Remote role based in or around Cape Town to align with local operating hours and peak season requirements.

What We Offer:

• Competitive Compensation: A strong monthly salary tier reflecting our commitment to securing a dedicated operational partner.
• Dynamic Event Environment: Work directly behind the scenes of one of Cape Town’s largest public charity footprints and community festivals.
• Flexible Remote Work: Enjoy high-trust autonomy with the flexibility to work remotely while delivering measurable, high-impact results.
• High-Trust Autonomy: A flat team structure with zero micromanagement. You are trusted to manage your workflow and keep systems running seamlessly.

Job Summary

• Position: Virtual Assistant
• Employment Type: Full-Time
• Location: Cape Town
• Salary: R12,000 – R14,000 per month (Based on experience)

Pay: R12 000,00 - R14 000,00 per month

Application Question(s):

• I have completed a profile synced at www.zombiewalk.co.za? Yes / No

• For external video interviews, please confirm only your primary email:

Work Location: Remote