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Job Post Details

Research Coordinator post level 10/11)
University of the Free State
·
4.1
Bloemfontein, Free State
R464 881,91 - R585 070,51 a year
Permanent
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Job details

R464 881,91 - R585 070,51 a year
Permanent
Bloemfontein, Free State

Full job description

Organizational Unit
University of the Free State -> Faculty of Natural and Agricultural Sciences -> Office of the Dean: Faculty of Natural and Agricultural Sciences
Contract Type
Permanent
Occupational Level
Semi-Skilled
Location
Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
Closing Date
6/11/2026
Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:
  • A detailed Curriculum Vitae.
  • Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
  • A copy of your identity document (South African ID or passport for foreign nationals).
  • Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).
Duties and responsibilities:
  • Coordinate and administer postgraduate academic processes, including applications, registrations, student progression, orientation, appeals, thesis submissions, examinations and graduations, in accordance with UFS policies and procedures.
  • Manage postgraduate research administration, including research title registrations and approvals, research data capturing, submission tracking, examination processes, ethical clearance administration and research output reporting.
  • Coordinate master’s and doctoral examination processes, including examiner appointments, credential verification, follow-up on examination reports, final corrections, arbitration and electronic thesis submissions.
  • Provide administrative guidance and support to postgraduate students and academic staff regarding research-related queries, academic requirements, submission procedures and regulatory compliance.
  • Coordinate faculty research activities and events, including research days, conferences, workshops, training sessions and the Three Minute Thesis (3MT) competition.
  • Provide administrative support to faculty research and higher degrees committees, ethics committees and related governance structures, including meeting arrangements, minutes and follow-up on decisions.
  • Liaise with faculty leadership, academic departments, the Centre for Graduate Support, the Directorate for Research Development, the library, international office, funding bodies and external research partners.
  • Manage postgraduate research information systems, databases and digital submission platforms; maintain accurate records, monitor deadlines and generate regular reports on postgraduate progress, research outputs and completion rates.
  • Coordinate research leave, sabbatical support, internationalisation and engaged scholarship activities within the faculty.
  • Administer postgraduate bursaries, research funding, financial aid requests, purchase orders, journal and page fees, prize payments, and payments to external examiners, in accordance with UFS financial policies and procedures.
  • Coordinate the appointment and administration of external examiners and arbitrators in accordance with UFS human resource policies and procedures.
  • Identify opportunities to improve and streamline postgraduate research administration processes, strengthen quality assurance and enhance operational efficiency.
Inherent requirements:
  • A relevant Bachelor's degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7.
  • A minimum of two (2) years of relevant experience in academic administration, postgraduate administration, research coordination or research support within a Higher Education institution.
Recommendations:
  • Knowledge of the administrative, financial, and management systems, processes, policies, and procedures of the University.
  • Knowledge of the Faculty's curricula and UFS General Rules.
  • A thorough understanding of staff management and leadership.
  • A sound knowledge of Acts that impact the Higher Education Sector.
Competencies
Required competencies:
  • Results Orientated:
  • The ability to set high standards, establish tough goals, and to work to achieve success.
  • The ability to cope with a frequently changing environment and to adapt to evolving situations.
• Strategic Thinking:
  • The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
  • The ability to be creative and open-minded when addressing work issues.
• Business Acumen:
  • The ability to adhere to rules and strictly follow work regulations.
  • Proficient in using MS Office.
• Leading:
  • The ability to maintain high levels of personal motivation, energy and enthusiasm.
  • The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building Coalitions:
  • The ability to be self-assured and at ease with people in all types of social situations.
  • The ability to interact with others and establish personal connections with people.

Assumption of duties:
1 December 2026

Closing date:
6 November 2026

Salary:
The annual remuneration package, including benefits is R464 881.91 – R585 070.51 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:
For enquiries, please feel free to contact me at 051 401 9813 or email at PhokaR@ufs.ac.za or Recruit@ufs.ac.za Additionally, kindly contact 051 401 7659/2979 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities.

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

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