Visa Sponsorship jobs

About The Role

The Visa Coordinator is responsible for the end-to-end administration and coordination of employee visas, work permits, immigration applications and related documentation across the Group's international operations.

Key Responsibilities

Including, but not limited to:

• Manage the full visa and work permit application process for employees travelling or relocating internationally.

• Determine visa and work permit requirements based on employee nationality, destination country, assignment, and workshop.

• Prepare, coordinate, and submit visa and work permit applications and supporting documentation.

• Liaise with employees, immigration authorities, embassies, consulates, Immigration consultants, and external service providers.

• Monitor application progress and follow up on outstanding applications.

• Track visa and work permit validity periods and ensure timely renewals, extensions, and cancellations.

• Ensure register is kept up to date for Immigration status of all international employees and contractors.

• Provide management and project managers with guidance on visa, work permit, and entry requirements.

• Work closely with HR, Project Managers, Travel, and employees to coordinate international mobilization.

• Identify potential immigration issues that may affect employee mobilization and escalate where required.

Experience

• 3-4 Years' Experience in visa, work permit, or immigration environment, dealing with different countries and nationalities.

Qualifications

• High school certificate advantageous.

Skills

The following are the minimum skills required to perform the function:

• Advanced skills in Microsoft Office (Excel, Word, and E-mail).

• Excellent communicator both written (Email; WhatsApp; Teams) and verbal.

• Ability to work in a highly pressurised environment.

• Confidence to escalate and resolve queries.

• Accurate capturing of information and attention to detail.

• Practically minded in problem solving and application of theory to reality.

• Customer Service orientated.

Application Question(s):

• What is the duration of your notice period as per your current contract?
• Could you please share your expected salary range for the position, keeping in mind that the company does not provide pension or medical aid?
• Do you have 3–4 years of experience working in visa, work permit, or immigration administration?
• Have you managed visa or work permit applications from initial preparation through to approval?
• Have you handled immigration requirements for employees travelling to or relocating to different countries?
• Are you experienced in determining visa or work permit requirements based on an employee’s nationality and destination country?
• Have you prepared and submitted immigration applications and supporting documentation on behalf of employees?
• Have you liaised directly with embassies, consulates, immigration authorities, or immigration consultants?
• Have you maintained an accurate register or tracking system for employee visa and work permit statuses and expiry dates?
• Have you been responsible for monitoring visa applications and following up on outstanding applications or documentation?
• Have you managed visa renewals, extensions, cancellations, or changes in immigration status?
• Have you worked closely with HR, Project Managers, Travel teams, and employees to coordinate international employee mobilisation?
• Have you identified and escalated immigration issues that could potentially delay or prevent an employee from mobilising internationally?
• Are you comfortable providing managers and employees with guidance on visa, work permit, and international entry requirements?

Work Location: In person