Debtors Clerk

Job Title: Debtors & Financial Administrator

Location: Paulshof, Sandton
Job type: Permanent
Own reliable transport required.

About Us:

Zinia is a leading provider of innovative IT and telecommunications solutions, focused on delivering reliable services and building long-term, trusted relationships with our clients. We pride ourselves on professionalism, accountability, and maintaining strong operational and financial discipline within a fast-paced technology environment.

Job Description:

We are seeking a detail-oriented and proactive Debtors & Financial Administrator to join our dynamic telecommunications team. The successful candidate will play a key role in supporting financial operations, maintaining accurate billing processes, assisting with cash flow planning, and ensuring effective debtor management.

This role requires someone who is organised, financially disciplined, and capable of maintaining strong oversight of recurring telecom revenue while supporting management with financial insights and reporting.

Key Responsibilities:

Financial Administration

• Generate and issue accurate customer invoices for telecommunications services and solutions.
• Monitor Monthly Recurring Revenue (MRR) and ensure that all services are billed correctly and remain profitable.
• Maintain accurate and up-to-date financial and billing records across internal financial systems.
• Assist with financial reconciliations and ensure that billing aligns with customer agreements and services delivered.
• Support the finance team with general financial administration and documentation where required.

Cash Flow & Financial Planning

• Prepare and maintain cash flow forecasts and projections to support financial planning.
• Monitor daily and weekly incoming funds and ensure payments are allocated correctly.
• Track customer payment behaviour and assist management with insights on revenue inflows.
• Support management with financial information required for operational planning and decision-making.

Debtors Control

• Manage debtor accounts by following up on outstanding customer payments.
• Send customer statements, payment reminders, and maintain consistent communication with clients regarding outstanding balances.
• Resolve billing queries and discrepancies quickly and efficiently.
• Work proactively to reduce overdue accounts and improve overall debtor performance.
• Monitor and report on aged debtor balances and highlight potential risks to management.

Profitability Monitoring & Cost Control

• Analyse recurring telecommunications invoices to ensure correct pricing and margins are maintained.
• Identify discrepancies between supplier costs and client billing that could impact profitability.
• Ensure that service pricing structures adequately cover supplier costs while maintaining company margins.
• Assist in identifying opportunities to improve billing accuracy and revenue tracking.

Minimum Requirements

• 3 – 5 years’ experience in a similar financial administration or debtor management role, preferably in a high-volume environment.
• Previous experience in the telecommunications or technology industry is advantageous.
• A relevant accounting or financial qualification is preferable.
• Strong understanding of cash flow management, invoicing, and debtor control.
• Proficiency in accounting software, including Pastel and Sage.
• Excellent attention to detail and strong organisational skills.
• Strong communication and problem-solving abilities.
• A responsible, conscientious self-starter who is able to work independently.
• A demonstrated track record of consistent professional development and self-improvement.

Pay: R18 000,00 - R25 000,00 per month

Application Question(s):

• Do you hold a qualification in Finance, Accounting, Business, or a related field?
• Have you worked with accounting software such as Xero, Sage, QuickBooks, SAP, or Pastel?
• Are you able to read and interpret an Income Statement and Balance Sheet?
• Why is a General Ledger important?
• How comfortable are you contacting customers regarding overdue payments?

Experience:

• debtors/accounts receivable: 4 years (Preferred)

Work Location: In person