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Job Post Details

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Executive Manager & Assistant – Founder’s Office - job post

Cape Boiler & Heater Co
Paardeneiland, Western Cape
R30 000 - R45 000 a month - Permanent, Full-time

Location

Paardeneiland, Western Cape

Full job description

IMPORTANT NOTE

Only candidates who have completed the TestGorilla assessment with webcam on will be considered. This is a high performance job and this minimizes unconscious bias in our hiring process, allowing initial aplicant review to be result driven. Please plan 1 hour of dedicated time to perform the assessment at the below listed link:
https://app.testgorilla.com/s/sv12301e

Role Purpose

I am looking for a highly capable, self-managed individual to act as my operational and personal right hand across several businesses.

This role exists to protect my time, enforce systems, and ensure both the business and my working environment run smoothly without constant escalation.

This is not a junior or administrative PA role.

⸻

Key Responsibilities

Founder Office & Environment

  • Act as first filter for matters requiring my attention
  • Prevent unnecessary escalation and interruptions
  • Ensure my office, schedule, meetings, coffee, meals, and daily requirements are handled
  • Manage cleaning, catering, and office order (delegation, not necessarily execution)

Business & Operational Oversight

  • Implement, maintain, and enforce SOPs across all companies
  • Track SLAs, rental agreements, fuel supply agreements, and service contracts
  • Ensure inspections, calibrations, and statutory services are completed on time
  • Track compliance deadlines through to closure
  • Maintain active job tracking on the operations drive
  • Follow up on purchase orders and supplier commitments
  • Compile project documentation and technical data packs

Monitoring & Enforcement

  • Monitor vehicle tracking and fuel usage and act on exceptions
  • Monitor site staff tracking and working hours
  • Ensure standards are enforced without my involvement

People & Growth Support

  • Assist with staff recruitment and onboarding
  • Support managers with structure, follow-ups, and discipline
  • Use AI tools to improve efficiency and reporting
  • Assist with disposal and sale of vehicles and assets

⸻

Authority & Accountability

This role has delegated authority to:

  • Enforce systems and deadlines
  • Push back on poor discipline
  • Decide what does not require my involvement

Unnecessary escalation is considered a system failure.

⸻

Ideal Candidate

  • Highly organised, structured, and disciplined
  • Comfortable enforcing standards and accountability
  • Fully self-managed and decisive
  • Calm under pressure
  • Strong communicator
  • Technically literate and systems-driven
  • Outcome-focused, not ego-driven

Experience in engineering, logistics, property, or compliance-heavy environments is a strong advantage.

⸻

This Role Is Not for You If

  • You need step-by-step instruction
  • You avoid confrontation
  • You see “assistant” as a junior role
  • You require constant reassurance

⸻

Remuneration

Market-related, based on capability and experience, with performance-based growth.

Job Types: Full-time, Permanent

Pay: R30 000,00 - R45 000,00 per month

Ability to commute/relocate:

  • Paardeneiland, Western Cape: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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